The Internet and the availability of different software programs have allowed companies to conduct online meetings whenever they want. Online meetings seem very interesting especially that it comes with a lot of benefits. Then again, as with any other setup, virtual meetings also have cons. Let’s take a look at the pros and cons of conducting meetings online and judge whether it’s right for your business or not.
Employees don’t have to travel.
Every person who is expected to take part in the meeting can do so with the use of their PCs or laptops. There’s no need to travel, allowing the company to save a substantial amount on travel costs. Also, employees won’t be wasting their time travelling. They likewise don’t have to deal with jet lag or lengthy layovers.
It offers schedule flexibility.
People who are always on the go are usually hard to catch, which makes in-person meetings very difficult to organize. Going for an online setup is the solution to this problem. Employees can still join the meeting wherever they may be and all they need is Internet access.
There’s less pressure on the employees.
Participating in an online meeting gives employees more personal space and more freedom unless webcams are utilized. Someone who attends a meeting at 7 in the morning can still be in his or her sleepwear. Also, if there’s tension during the meeting, an employee doesn’t have to deal with eyes staring at him or her. The employee can even have a glass of water and take a deep breath without others knowing it.
Some employees are not tech savvy.
The majority of older employees are not as familiar as the younger ones when it comes to using the computer in conveying information as well as in using online meeting software. They still prefer in-person meetings over online setups.
Company information may be acquired by unauthorized people.
Even if the software has security features, there’s still a chance that company information will be acquired by someone who is unauthorized. Security issues may arise anytime and this results to the leakage of confidential information. With in-person meetings, confidential information is kept confidential as long as no one speaks out.
There are a lot of distractions.
Employees who participate in online meetings tend to lack focus simply because there are a lot of distractions. One may be tempted to browse the Internet instead of listening. An employee may even play games or check emails rather than focus on the meeting.
Online meetings are indeed convenient, but it doesn’t mean that they’re appropriate for all situations. There are cases when it’s best to go with in-person meetings like when participants need to brainstorm. There’s no definite form of meeting that’s perfect for all businesses. It depends on your needs. If you’re employees are always travelling, an online meeting may be the best choice. It all boils down to what you want. And in case you decide to go with the virtual form, make sure that you are aware of its disadvantages and you should already know how to deal with them.